What is an audit?

internal audit

An internal audit, sometimes called a first-party audit, is conducted by the organization and on behalf of qualified individuals within the organization for management review and other internal purposes, and may provide a basis for a declaration of compliance. In many cases, especially in smaller organizations, independence can be demonstrated by being separate from the responsibility of the activity being audited. He hires as a consultant in the implementation of the system in the organization. These people are responsible for establishing all the requirements in the organization and training all the standard clauses in the organization, for example, the standards of the quality management system, which lead to the creation of systemic thinking and the establishment of requirements along with the organization. and they also have the duty of audit training in the organization so that after ensuring the creation of the system in the organization and the necessary documentation, the consultants perform the audit work internally and professionally so that before the auditor enters the organization from establishing In general, the implementation of all the standard clauses in the organization requires time for the people of the organization to become familiar with the standard and to find all the problems of the system so that it can be effectively said that we have done systemization.

External or third party audits

External audits usually include second-party or third-party audits. Second-party audits are conducted by parties who have an interest in the organization, such as customers or others on their behalf. Third-party audits are conducted by external and independent audit organizations, such as organizations that provide certification/compliance registration services. External audits are always conducted after internal audits, and external audits have their own customs and formalities, and the auditor He must check all clauses and sub-clauses of the standard in the organization and he can ask any part of the organization that he sees the need or ask for evidence. In the audit, objective evidence plays an important role in ensuring the implementation of the standard, objective evidence for An audit generally includes records, statements of facts, or other information that are relevant to the audit criteria and verifiable, and objective evidence may be obtained through observation, test measurement, or other methods.

Combined or client audit

In this type of audit, which is also called a hybrid, the organization or different people of the organization are audited by the client, and mostly its purpose is to establish the needs of the client, who considers the clients as beneficiaries in the standards and considers them as partners.

Essentials of a successful audit

One of the main duties of the audit is the formation of the audit team, the purpose of which is to check different aspects more closely. First, we have to form a team that can have knowledge and knowledge about the subject of audit, the members of this team are divided from one person up depending on the type of organization and business and its size and smallness. The more and carefully this issue is chosen, it can be more effective and make the auditor to check the entire organization in detail and make sure that there is an effective systemization in the organization. Teams are always selected from a person who guides and is familiar with the type of business, who can provide rules and instructions and the type of work, and who can better audit the business.

Audit program

Another thing that the audit team should pay attention to is the audit plan Is. The audit program, like other programs, is sent to the audited organization in a specific format so that it becomes familiar with the process and makes the process faster and more systematic. This program is always such that the organization and the people who want to be in the process can coordinate their programs. This program consists of the following items: row, place, topic, time, names of people. This program should reach the organization a week earlier so that the people of the organization can make appropriate plans. Most of the programs should be flexible and the auditor and the organization can adjust the audit program together so that there is no problem in the audit process. don’t come

Audit checklist

Another important point is the audit checklist Everything that needs to be audited should be set in the form of questions. Usually, the checklist is one of the important tools, but there is no compulsion to compile it, but this checklist is set up to have a specific process. The audit checklist must include all the standard clauses, and the preparation of its form is a matter of taste. Checklists prepared by third parties are prepared in a standardized manner, but internal checklists and second-party audits are adjusted according to the organization’s needs, and the more detailed this checklist is, the more successful it is in finding the organization’s problems. It will work and it is possible to provide the audience with this checklist to guide the implementation of the program.

Audit meeting

From the etiquette of the audit meeting It can be mentioned sending the audit plan, forming the team, opening meeting, executing the audit program, registering non-conformities, summarizing and the closing meeting. In the audit process of the organization, it should always be from a CB or certification company that has its credit from an AB. wants to do the audit work. Many consultants believe that the main part of the audit process,Audit training is system training because if this part is implemented correctly in the organization, all people in all units will fully understand what audit is and how it helps the organization.

Considering the importance of the audit topic, it should be noted that the system that has been audited must be implemented correctly and the programs and trainings that are prepared for the audit must also be provided by an expert team.

Noor Consulting Engineers Group (Modirfa) is proud to announce that since 2007, it has been at your service by implementing effective management systems for training and planning audits of your organization’s management systems.

Contact us for a free consultation.