BPMS Consulting | Business process management system setup consultation
BUSINESS PROCESS MANAGEMENT SYSTEM
Contact us for advice on setting up a business process management system
Setting up a business process management system
Why do you need a business process management system? Every business and every organization consists of a set of processes. Through these processes, the economic wheel of business and organization and its value production is in circulation. Together, these processes create the system or your organization so that at the end, the needs and expectations of customers and employers will be transformed into production value by your organization through this system, it will attract the satisfaction of customers and interested parties, and at the end, it will exist in the organization. brought
Each of these processes includes a set of activities that lead to the organization’s and the customer’s satisfaction in obtaining the output of the processes, and in fact, improvement in each of these activities results in the improvement of the processes and finally Improving customer satisfaction and profitability of the organization.
The number and complexity of organizational processes has made it more difficult to manage them manually and on paper, especially in today’s world and business, this issue needs to be systematized and produce a software to manage these processes in the organization. It shows and this need is understood more and more than ever and in the past.
Or consider that you have implemented business process management or BPM in your organization and now you are in the software implementation phase.
A suitable business process management system can meet all your needs in mechanizing your processes.
For several years, organizational software or business process management system (BPMS) has found its place among Iranian organizations and is expanding among organizations. Some organizations are implementing administrative business process management system with exorbitant costs without taking into account the limitations, the processes they need and the systemization method.
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Introduction of business process management system software or introduction of BPMS
The use of enterprise software has always been one of the solutions to improve the organization in order to reduce the execution time of processes, increase productivity, use all facilities, etc. The suggestion of our management team to the managers who are looking for the automation of their processes and the use of organizational software in the organization is to use BPMS software. The business process management system or BPMS have a high power in mechanizing the processes defined in the organization. Process management software was initially only needed as an administrative automation for circulating letters and was used by organizations. But gradually, from the second half of the 90s, based on market needs, process management was added to this category of software. Now, by using BPMS software, you can remove all your processes from the traditional paper format and run them in the software format.
Why should we use BPMS?
Based on its standardization consulting experience since 2007, the modirfa team has realized the importance of organizations’ need for a business process management system. Suppose you are the manager of an organization and the processes of the organization proceed based on your decisions. Do you need to be present in the organization all the working hours of the organization to make decisions and communicate decisions? Also, will you be able to report the processes at any desired moment? In addition, how do you identify process bottlenecks and the performance status of your organization’s processes?
On the other hand, do the organizational personnel in all processes know the requirements and implementation methods of the processes and implement them according to the rules? How much time should you set aside to train each person in each process? If that person leaves the organization, do you have to repeat it for the next person? How about the third person?
If you use one of the bpms software or organizational software, all the above items will be provided to you in a completely practical, simple and understandable and suitable for consumption. You will no longer need to be in the organization for repetitive tasks and useless time. All requests and cases that require your decision will be displayed in your cart on your mobile phone or tablet or laptop. Based on the data that the software gives you, you can identify time-consuming processes and activities and improve bottlenecks. With just one click, you can access the process report without needing to collect a mountain of papers and data accumulated in different Sarman systems in Excel or Access. These are only a small part of your concerns that bpms will solve for you.
Modirfa team services in setting up BPMS
First phase: Preparation of business process model
But just converting the existing system of the organization and the current processes into software is not a solution, because every process must contain a set of requirements so that the process is based on a standard form, so simply having an administrative automation (process management system) business processes) cannot lead to excellence, and in fact, this vision is a process and a system that should create a foundation for the management system of business processes. Power and relying on modern international knowledge and science is presented in the best way in organizations.
This stage has the following steps:
Step 1 – Planning the processes
Step 2 – Preparation of documents according to the processes
Step 2 – Creating appropriate indicators for processes
Step 3 – Specifying the appropriate dashboards for evaluating indicators
Click to read more details of this phase
The second phase : Choosing the appropriate business process management system for the organization
Step 1 – At this stage, software is selected based on the number of personnel in the organization, the number of processes defined in the organization, the complexity of the processes and the processes that, according to the management, need to be included in the business process management system.
Step 2 – Holding training classes for the system supporters, in order to learn the basic concepts of the selected business process management system in order to change the software settings so that if there is a change in the model, the supporters can adjust the system.
third phase : Implementation of the process model prepared in the software
Step 1 – After choosing the appropriate business process management system, localization of the system should be done according to the requirements of your organization, including changing and rewriting some software codes based on the process model. Then the process in the software is executed several times as an example.
Step 2 – Definition of suitable dashboards, at this stage, based on the processes identified in phase 1, the project team will insert a dashboard of suitable indicators designed to analyze the processes and include the acceptable limits of each indicator.
The fourth phase: Identifying bugs in the system and fixing them for improvement
After the successful trial execution of the process in the software, the software is fully deployed in the organization and within a certain period of time, bugs are identified and improvement points that can help the process to be implemented better are corrected in the software.
Ultimately, the goal of implementing such projects is to achieve the following:
Reduce errors
Reducing the time to perform activities
Improving the monitoring system
Analysis of process improvement points
Facilitating change
It should be noted that the modirfa team will continue to be at your service to provide the necessary support for analyzing, improving and re-engineering the processes.
But what is BPMS or enterprise software?
So far we have talked about the advantages and benefits of BPMS software. But here we introduce BPMS. BPMS stands for Business Process Management Software or Business Process Management System. BPMS are software tools used to improve an organization’s processes by defining, automating, and analyzing business processes. In other words, BPMS are software that allow the organization to manage, automate and optimize its repetitive business processes. Business process management software usually consists of a customizable digital form for data collection and an automatic information flow for data processing. In this way, all activities are carried out through the software and in the personnel folder, and the data and information are transferred in the cloud space and the internet space. Defined users can execute requests and activities even through their mobile phones, using defined usernames and passwords. This issue eliminates the requirement of constant physical presence in organizations and implements data recording in an inevitable way, in the form of defined requirements. In this way, you will have access to all the data of your organization in less than a few minutes.
What are the requirements for BPMS implementation?
In order to implement bpms, one must first ensure the appropriateness and standardization of the processes. Because the mechanization of wrong processes only increases the speed of making mistakes and the number of mistakes. So, first of all, you should standardize your processes and make sure of their proper planning. Then it is suggested to model your processes to ensure its appropriateness and to create a common language between the stakeholders of the process and to facilitate the use of software and process automation.